Key Responsibilities

• Training scheduling & coordination: build course calendars, confirm instructors/rooms, coordinate logistics, and communicate schedules to participants and managers.
• Roster management: collect and maintain accurate participant rosters (names, IDs, departments, shift details as needed) and keep them current as schedules change.
• Attendance & completion tracking: collect sign-in sheets/attendance records, track completions, and maintain proof of participation.
• Documentation control: maintain an organized filing system with version control, standardized naming, and quick retrieval.
• Stakeholder follow-up: drive timely responses from managers and departments—send clear requests with due dates, follow up consistently, and escalate when necessary.
• Systems & reporting: maintain trackers/dashboards in Excel and business applications; provide weekly status updates and flag risks early.
• Continuous improvement: refine templates, trackers, and checklists to reduce errors and speed up coordination.
• Travel to various SoCal offices

Required Qualifications

• 2+ years of coordination experience in a deadline-driven environment (training, HR, operations, payroll, scheduling, or compliance).
• Strong proficiency with Microsoft Office (Excel, Outlook, Teams) and comfort learning other business applications quickly.
• Experience organizing and maintaining accurate records with high attention to detail.
• Proven ability to communicate firmly and professionally to obtain responses and close action items.
• Ability to manage multiple moving parts and shifting priorities without dropping deadlines.

Preferred Qualifications

• Experience in manufacturing, industrial, distribution, or other high-paced operations environments.
• Experience coordinating instructor-led training, shift-based training schedules, or multi-site training programs.
• Comfort working with confidential employee information and partnering with HR/Payroll.

Key Competencies

• Extreme organization: builds systems, checklists, and trackers that keep programs on schedule.
• Firm follow-through: politely persistent; consistently closes loops and escalates when needed.
• Clear communication: concise requests, deadlines, and expectations; confident working across departments.
• Accuracy: catches missing data early and maintains clean records.
• Ownership mindset: anticipates problems and proposes solutions.

Success in the First 90 Days

• Training calendar, roster, and attendance processes are standardized and running smoothly.
• Managers respond faster because requests are clear, consistent, and tracked.
• Records and documentation are complete, organized, and easy to retrieve.
• Leadership has a reliable weekly view of training progress and any risks.