Current Job Openings
Motive - Shared Services
Purpose and Scope: The Payroll Manager is responsible for overseeing the processing of company payroll and corporate Time and Attendance. They ensure accurate calculation of wages, tax withholdings, and company deductions, plus proper governmental reporting and compliance. They prepare statistical reports as needed
Responsibilities:
- Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
- Interfaces and assists employees with relevant questions, concerns and issues relating to their pay.
- Hires and trains and manages staff in the department.
- Oversees the daily workflow of the department.
- Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
- Prepares and maintains accurate records and reports of payroll transactions.
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Facilitates audits by providing records and documentation to auditors.
- Identifies and recommends updates to payroll processing software, systems, and procedures.
- Ensures proper payment of wages and salaries by supervising the preparation of, and assuring that the payroll system is correctly processing, salaries and reported hours worked, correctly utilizing paid leave and holiday pay, correctly accruing compensatory time, and correctly computing overtime.
- Assures that the payroll system is working as expected and in compliance with federal and state laws, rules, and regulations by establishing controls, monitoring results, and collaborating with Human Resources and IT to modify and adapt programming, processing methods, and reporting in response to changes in regulations, withholding rates, reporting needs, etc.
- Oversees and monitors employees' eligibility to work in the United States and proper tax treatment of wages of international employees.
- Generates records of each payroll showing each payee, hours worked for nonexempt employees), wages paid, associated withholdings for retirement, benefits, and other contributions, and taxes withheld, supervises the maintenance of payroll records and accounts, and prepares journal entries related to payroll in a timely manner.
- Monitors control procedures related to the preparation and disbursement of direct deposits of payroll checks.
- Ensures the timely completion of all payroll tax reporting requirements and the issuance of W-2s.
- Responds to all payroll audit requests.
- Prepares periodic reports regarding relevant retirement, Old Age Survivor and Disability Insurance (OASDI), federal withholding, state withholding, unemployment compensation, and other related reports of expenditures and balances of various accounts by compiling, researching, and analyzing data.
- Facilitates employee participation in various voluntary payroll deduction options by processing voluntary deduction forms, which includes verifying employee eligibility and checking the accuracy of completed forms; and by ensuring the authorized deductions are made from employee paychecks and disbursed to the proper agencies and/or companies designated by the employee.
- Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by their supervisors.
- Lead projects related to compliance to ensure that payroll adheres to California wage and hour laws as well as other State specific requirements.
- All other duties as required.
Education/ Training:
- Bachelor's degree in Accounting, Business Administration, Human Resources, or related field, or equivalent experience.
- Computer proficiency with MS Office Suite.
- Proficient with ADP payroll software.
- Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
- Extensive knowledge of Federal and State laws with deep knowledge of CA compliance.
Experience:
- 5-7 Years of related experience, required.
Pay: $115,000 - $135,000/yr